Did you know?

In DCW, you have the option of canceling certain documents through the system. This may be necessary in the event of incorrect entries and is easier and safer than making a manual correction entry. However, cancellation is limited to selected document types:

• Purchase documents
• Sales documents
• Internal documents (additional module subject to a fee)

Due to the new recipient verification (VOP) introduced in 2025, we have also made it possible to cancel payment documents for SEPA credit transfer payments. For details, please refer to the VOP documentation.

What requirements must be met?

The following requirements must be met for purchase and sales documents in order for a reversal to be carried out:

• The document must be an open item. Documents with cleared or pre-cleared posting lines cannot be reversed.
• The document must not be cross-client.
• The document must not contain any posting lines from asset accounting.
• The document must not originate from DCW merchandise management (purchasing or sales).

For internal documents, a reversal is possible if they are “general internal documents” (transaction A under “Post internal document”) without a special function in asset accounting and the documents are not cross-client and are not tax postings.

How does the reversal work?

Basically, the same posting is made for the reversal as for the original document, but with the opposite sign, i.e., usually with negative values. The debit and credit positions remain the same. For purchase and sales documents, the posting date of the document is also used for the reversal document. For internal documents, you can specify the posting date for the reversal entry and thus also generate, for example, reversals of provisions in the following month. You can specify the filing area in both cases. In addition, for internal documents, you can specify whether the reversal documents are to be posted directly or filed first, and whether a document printout is to be made.

How do you create a reversal entry?

The procedure for creating a reversal entry varies depending on the document type and always requires the appropriate authorization.
Purchase and sales documents
You can cancel open purchase and sales documents from the “Display Account” program. Place the cursor in front of the desired document, select option 6, and press Enter. The document image appears, along with a window in which you can enter two pieces of information: the filing group and a comment: