Fast notification processing in DCW

Did you know?

DCW offers the option of quickly and efficiently recording received payment notifications in OP processing.

What does that mean?

If a customer has many open items, manually assigning the items via the list of open items is usually time-consuming and cumbersome. However, you usually receive payment advice notes from these customers, which list the invoices to be settled by the payment in detail. DCW has its own entry mask for such payment advice notes.

When does the entry mask appear?

The entry mask appears when a customer has more than 11 open items, both in the “Post payment document” program and in the “Post internal document” program. This value was chosen because up to 11 open items can be displayed on one page.

What input options do you have on the entry mask?
There are three columns available:
• Open item number
• Date
• Amount
If you have already grouped items under a notification number, you can also specify this.

What is special about this mask?

In the standard version, each of the fields displayed is editable. However, if you have a list of paid invoice numbers, for example, you can use the F14 and F15 keys to lock the Date and Amount columns and thus enter one open item number after another.
Alternatively, you can use the F16 key for open item numbers or the F17 key for the date to open a window in which you can enter a range, and the system will then automatically select all open items in the specified range:

Result:

This method of entry saves you a lot of time.

How do you save a notification if the account statement is not yet available?
Sometimes you receive the notification letter before the money is credited to your account. In this case, you can enter the notified items via OP processing in “Post internal document” as shown above. Then press F6 to end the search. On the following screen (“Open Item Processing: Display and Change Processing Status”), press the F13=Brackets with Number key and enter the notification number in the corresponding field:

Don’t forget to press F6 to complete the process and then press F6 again to save the change.

If you would like to know more about the options for processing open items in DCW, simply press the F1 key (user help) in the respective programs or contact us. We are happy to help!