You want to get more out of Portolan EVM?

No problem with our expansion modules!

  • Microsoft-Office-Integration - ARA

    ARA is a module of the Portolan product suite ‘Microsoft Office Integration’. ARA is integrated into an existing Excel application via an ‘Add-In’.

    This allows you to generate reports retrieved and created on the server in excel. ARA supports all retrieval features such as sublevels, sorting, hit lists, etc. Flexibly definable import functions automate the process of regular report downloads. An update function integrated into ARA ensures that reports stored on the PC, or diagrams and forms created from them, are regularly updated.

    With line reports, it is possible to output a separate Excel file for each retrieval criterion (e.g. cost center, project, …) via a so-called individual report function in a desired target directory, e.g. to optimize distribution to report recipients or to derive planning sheets based on this.

  • Document Management System - DMS

    • Profitability
    • Efficiency
    • Flexibility
    • Regulation
    • Time saving

    Portolan’s DMS (Document Management System) secures and archives the entire document volume and optimizes the entire document organization with innovative instruments, e.g. with ‘Workflow’ or ‘Document Interpretation’.

    The DMS controls the document flow and handles essential organizational, distribution, and security tasks for your company. Documents can independently initiate predefined processing, production and control processes via document interpretation. With the DMS you can considerably increase the efficiency, flexibility and security in your organization through intelligent and proven solutions.

  • Data Warehouse - DWH

    Your benefits:
    • Integration of data from differently structured and distributed sets to enable a global view of the source data and thus comprehensive evaluations.
    • Fast and flexible availability of reports, statistics and key figures.
    • Dynamic and flexible information retrieval that guarantees a high degree of security, since only the data defined by the user is transferred to the Data Warehouse.
    • - The EVM Data Warehouse is completely developed through well-structured dialogues, so that key users are able to quickly make the EVM Data Warehouse available.

    The EVM Data Warehouse is an integration layer between the operative application database and subsequent front-end systems (e.g. MIS systems, OLAP tools, etc.). Here you can store individual information, such as key figures and evaluation criteria (e.g. customer, article, etc.) in variable data structures. This makes it very easy to integrate operational controlling information into company-wide management information systems (MIS) or reporting tools (e.g. Cognos, EIS, Hyperion, MS Excel, etc.).

    The Data Warehouse is a powerful Portolan module and offers significant advantages for all those who use central reporting or information systems subsequent of the EVM application.

  • Business Intelligence (EPM-Edition)

    The EPM-Edition is an information and reporting system for the preparation, visualization and analysis of business management data. As a central and integrated information system, EPM rounds off Portolan Standard Reporting where multi-dimensional reports and ad hoc queries are concerned, which can also be represented graphically in a variety of ways. With the EPM edition, reports can also be created that include data from other ERP areas in addition to accounting. As a data supplier for EPM, Portolan Accounting offers a large number of data pools, such as open items, transaction figures, balance sheets, sales, etc. With the EPM Edition, management receives information about current developments and trends at an early stage and quickly recognizes where action is required. The early warning system enables continuous and systematic monitoring of business-critical developments. With the EIP Enterprise Information Portal from our partner aruba, all reports can also be accessed via a web browser.

    For more information please contact us or our partner

  • Planning tool – CCP

    The EVM planning tool facilitates value-based cost element and cost center planning. A lot of time and resources are spent in the budgeting process to transfer the externally generated plans to cost center accounting and to keep the adjustments of the sub plans in accounting, which are necessary due to several planning rounds, up-to-date and synchronized.

    The EVM planning tool is therefore called up and operated as an independent module directly via the EVM client. You base your planning on an individually created planning proposal derived from existing data (plan, forecast or actual data) of the past years according to an individual set of rules and adjusted by factors as required. The planning is then adjusted by the cost center managers directly via the individual AOD at account or report row level. Percentage or absolute adjustments to the monthly or annual plan values change the plan while retaining the existing relationships, both on the cost elements and in the periods. Sensitive cost types, such as personnel costs, are planned centrally by the controller. The cost center managers naturally see these budgets on their cost centers, but cannot change them themselves.

    Optimize your planning by comparing planning alternatives (worst/best case scenarios) and use integrated workflow functions to release planning, block it for revision purposes or freeze it after approval.

Add extension modules to EVM Financial Accounting

Completely according to your requirements, at any time

  • Mail System Integration - MSI

    With the EVM supplementary module MSI - Mail System Integration reminders can be sent automatically at the push of a button. The module is integrated in Portolan EVM and no third-party-supplier is needed. The documents are created individually according to your Corporate Deisgn. Important text passages can be highlighted, e.g. in bold. All documents and processes which are generated and sent by MSI, are saved and stored in a logfile. Thus, all dunning processes and reminders can be called-up retroactively and repeated. 

  • CLM – Cash & Liquidity Management

    Liquidity planning is an essential management tool for every company. The long-term overview of planned income and expenditure shows the liquidity development of a company. This makes it easier to plan investments and keep an overview of costs. With CLM, Portolan offers you a planning and forecasting instrument with which you can professionally fulfil liquidity planning and forecasting in your company.

    You determine the planning period yourself since the plan items can be entered year-independently- that is, on a rolling basis. For example, a loan can simply be entered with the start and end date with the monthly cycle. The system generates the plan items for the liquidity forecast up to the end date of the loan.

    The liquidity forecast includes the current bank balances, the open customer items, the open vendor items and the plan items. If required, you can also link open sales orders and purchase orders. The time division of the liquidity forecast can be in calendar weeks or months and can be changed interactively.

    The liquidity forecast is also available on mobile devices such as iPads, iPhones or Android devices.

  • Retrieve reports directly – Financial data pools

    The Portolan data pools offer a range of MIS data extracts specially derived from accounting. In the areas of P&L and Consolidation, the assignments of the accounts to the respective report items can be set directly in the G/L account master records of Portolan EVM. If these assignments are maintained, the reports can be called up directly without further effort since predefined standard reports are also delivered with the data pools.

  • Financial Consolidation

    The module is a flexible standard solution for consolidation. Processes can be simplified and accelerated. By default, processes for determining the balance sheet totals, posting carry forwards, copying parameters, transferring postings and a few more are predefined. Further processes can be individually defined without additional programming effort. Financial consolidation is used successfully by small and medium-sized companies as well as large corporations.

  • Easily create, edit & post interest on arrears

    The program automatically generates a default interest proposal, which can then be adjusted. Finally, you can print out an overview of the interest on arrears and post the result.

    Optionally, an invoice can be created.

  • E-balance

    For all financial years the balance sheet and income statement as well as parts of the asset accounting must be transmitted to the tax authorities by remote data transmission.

    With our e-balance sheet kit, reports can be transmitted directly to the tax authorities.

  • Data exchange Accounting & Factoring companies

    Debit-side invoices and credit notes are exported to factoring companies via data exchange. Debtors whose open items are to be transferred are flagged as such and transferred, and the items are then exported. This includes a selection by the user so that only new documents that have already been exported, or all documents, can be transferred. After each export, a log is output and open items transferred are flagged.

    Among others, exchange procedures with Südfactoring, Fidis, Activ Factoring, DFB Factoring or Coface can be mapped.

  • Automatic posting of credit memos

    With this procedure, Portolan provides a standard procedure for the automatic transfer of incoming credit memo messages to customer accounts. The module can be used in conjunction with Infor’s XPPS /XPERT ERP systems. In addition to the automatic posting of the credit memo, the delivery note item is also cleared at the same time without manual effort, which is posted to the customer account as an "internal invoice".

  • Process payment advice notes automatically

    Many companies receive a large number of payment advices every day. The manual entry of information requires a great deal of time and effort.

    With this module, the administrative effort can be minimized. Open items do not have to be provided with texts nor do all document numbers specified in the advice note have to be transferred manually. The open items are automatically assigned in a check run. The hit rate and differences are then displayed in a result list. The clerk can now create residual items for incoming debits and credits that have not yet been posted or clear rounding differences at the push of a button. When the payment advice note is posted, the system automatically generates the deduction documents. This is done either on the basis of the deduction conditions contained in the payment advice note or on the basis of the conditions stored in the ERP system. As a rule, the deductions are posted per affiliate for easier evaluation.

    Your added value of the payment advice management: the reduction of the otherwise usual high manual effort and low error rates.

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