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EVM consists of three modules - financial accounting, asset accounting and controlling.The software can be expanded as required with our add-on modules so that it optimally covers your requirements.Regularly audited - in accordance with IDW PS 880The accounting-relevant components of the financial accounting module of the Portolan EVM financial software (version 8.50) were audited in accordance with IDW Auditing Standard PS 880.
Financial Accounting
EVM offers all the functions you need for day-to-day financial accounting. The system is also designed for international use and can be expanded with different country versions.
EVM offers digital, automated processes from invoice receipt to verification and payment. All figures are automatically transferred to the contribution margin calculation.
You always have an overview of all relevant data at your headquarters via a central overview. Both from your main location and all subsidiaries at home and abroad.
In addition to the standard functions of financial accounting, we also offer the following features:
- Automated invoice processing
- Intelligent document recognition using AI
- Archiving according to the GoBD
- Flexible workflows for fast invoice processing
- Clear invoice receipt cockpit
- Free definition of evaluation criteria, such as business area or region
- Optional management of centralized or decentralized master data
- Advance payments that flow into liquidity planning
Asset Accounting
Asset accounting is integrated into financial accounting and cost accounting/project accounting. It maps all types of depreciation and can be used internationally.
- Incoming invoices can be posted through from Financial Accounting to Asset Accounting
- In addition to tangible and intangible assets, leased assets and financial assets can also be maintained and flexibly evaluated
- Flexible evaluations that can be defined according to free parameters
- Parallel valuation in accordance with local commercial and tax law, IFRS and international guidelines
Controlling
Whether production costs for individual items, the determination of lower price limits or allocation keys for energy or rental costs - with our controlling module, you can determine all costs incurred in your company. Our controlling module thus provides the perfect basis for number-based management of the corporate strategy and forward-looking budget planning.
- With cost center accounting, you can map your total costs and their distribution to the operational cost units.
- Contribution margin accounting determines, for example, which products the company makes the most profit with and selects the strongest and weakest customers.
- Cost unit accounting evaluates where costs are incurred in your company. And how high the costs for individual orders, products or processes are.
- With project accounting, you can see exactly how much money you should budget for individual projects.
Financial Cockpit
Mobile financial reporting has never been easier. With Portolan's financial cockpit, you always have your company figures up to date at the touch of a button. Individual reports, an overview of open items or the P&L can be easily accessed on a desktop or mobile tablet. EVM Mobile offers you an individual role concept. Depending on their function and responsibilities, users only have access to the reports relevant to them. In addition, each user can customize their own dashboard.
- Standard reports such as balance sheet, income statement, liquidity analysis, customer ranking (top sales or open items) and individual analyses
- Simple, intuitive handling - get started straight away without the need for training
- All data are displayed in real time
- Even sensitive company data is secure thanks to flexible user authorizations
Extension Modules
- 1. CLM - Cash & Liquidity Management This module provides you with a long-term overview of planned income and expenditure in your company. This makes it easier for you to plan investments and keep a better eye on costs.
- 2. Data exchange financial accounting & factoring companies Invoices with debit balances and credit notes are automatically exported to the factoring companies via data exchange.
- 3. Automatic posting of credit notes The module can be used in conjunction with Infor's XPPS/Xpert ERP systems. In addition to the automatic posting of the credit note, the delivery note item is also cleared at the same time without any manual effort.
- 4. Process payment advice notes automatically Save time and avoid errors. With this module, payment advice notes are entered automatically.
- 5. Mail System Integration (MSI) Whether reminders by dunning level, payment advice notes, settlement letters, account statements or balance confirmations - MSI automatically creates and sends your business correspondence by e-mail or e-Post. This saves you and your team time and makes your day-to-day work easier.
- 6. eBilanz-Tool In Germany, companies are obliged to submit their balance sheets and profit and loss accounts to the tax authorities. With the Portolan eBilanz-Tool, this data is prepared in digital form in XBRL format and forwarded directly.
- 7. Document management system (DMS) The DMS secures and archives all receipts and documents in your company. Predefined processing, production and control processes are automatically triggered via document interpretation. This makes it easier and more efficient to organize documents.
- 8. Planning tool - CCP The planning tool in EVM allows you to simplify your budget planning - and to compare planning alternatives (worst/best case scenarios) at the same time.
- 9. Easily create, edit & post default interest The program automatically creates a default interest proposal, which can then be adjusted. Finally, an overview of the default interest can be printed out and the result posted.
Digitization Platform
The JobRouter digitization platform makes it possible to map all business processes, data and documents in one platform from start to finish. This eliminates time spent on manual activities and merges isolated solutions. The workflows can be individually adapted to the company's requirements.
The introduction is gradual and the process requirements evolve over time. This means that the solution can be used immediately and the pace is set by the user. Setup is carried out by our experts, but the low-code platform also allows users to create simple workflows themselves.
The areas of application are diverse. Here are some examples:
- Finance: Incoming invoice verification, bank report, accounts receivable creation, data controlling, expenditure planning, construction invoices
- Sales & Marketing: Price list approval, visit report, quotation approval, lead capture, order processing, bonus approval
- Personnel: Digital personnel file, travel expense accounting, employee onboarding, vacation request, applicant management, sick leave, business trip request, feedback process
- Quality management: Complaint management, product changes, certification according to QM standards, support management, acceptance protocol, defect recording, audit planning
- Purchasing: Goods receipt processes, procurement request, order processing, delivery release, inventory process, investment requests
- Administration: Contract management, approval processes, fleet management, digital project file, training management, workshop order
Over 1,500 customers of all sizes from a wide range of industries rely on the JobRouter digitalization platform. With a network of almost 200 partners and branches in the USA, the UK and Turkey, it can be used worldwide.